A leading pharmaceutical company contracted us to manage a Visiting Professor Program. We organized travel and arrangements for 55 attendees from Asia, Latin America and Europe to meet in Houston. As it became clear that Hurricane Ike would directly hit the area, we advised to cancel the program and immediately inform the attendees. Having collected email, cell phone, and emergency contact information during registration, we swiftly communicated detailed instructions regarding the cancellation. We protected our client from all liabilities by making sure every hotel, conference center, restaurant, ground transportation and any additional contracts all contained “Fore Majeure, Termination, Excuse of Performance” clauses. The program was quickly disassembled to protect all involved. The September meeting was cancelled due to Hurricane Ike and was rescheduled and successfully executed the following February.