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Rain or Shine Employee Celebration

Location:
New Jersey
Project:
Rain or Shine Employee Celebration

Objective

  • Build an event for 300 employees and guests in the company parking lot.
  • Make the party engaging, encouraging employees to stay and enjoy.
  • Navigate unexpected date change to plan on short notice.

event

Our client wanted to throw a celebration for their employees and families to acknowledge their hard work and to highlight their achievements in receiving FDA approval. To make it easily accessible, the client tasked us with setting the event in their 6400 sq. ft. parking lot. Measurements and CAD diagrams helped the client understand and visualize the event and site plan. We centered the day around a “country fair” harvest theme, with extensive tenting, seasonal décor, branded signage, games and live entertainment including Lost in Paris band, caricaturists and magicians. A sudden client need prompted us to reschedule the event date to rain or shine, having to quickly reorganize all contracted vendors lined up for the party. Our longstanding relationships with these companies allowed us to carry over deposits and incur almost no cancellation/reschedule fees, keeping the budget for the event under control. The day of the harvest event, it did rain, but it did not dampen the spirits of the employees who were recognized and treated to a fun food and beverages, games like cornhole and mini golf, entertainment, and more. This corporate celebration rewarded the dedication, commitment and hard work of employees and the afternoon was shared with patients and their families.

Key Services Provided:
  • Concept, Theme, Event Design and Site Plan
  • Event Planning and Event Project Management
  • Event Communications, Registrations, Attendee RSVP Management
  • Creative Design, Décor, Florals
  • Branding, Banners, Signage
  • Music, entertainment, talent management
  • Caterer Procurement, Themed Menu Planning
  • Third Party Vendors, Rental, Tents, Tables, Chairs
  • Carnival and County Fair Style Games and Prizes
  • Charitable Planning of Winnings
  • Promotional Branded Merchandise
  • Event Staffing
  • Budget and Financial Management

Impact

  • Event was structured for maximum employee convenience and hospitality.
  • Client budget was unaffected by unexpected rescheduling due to smart contracting and great vendor relationships.
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