Organizing a Weeklong Product Launch

• Plan and organize meetings, special events, dinners and more for a weeklong Pharmaceutical Product Launch.
• Solve client time management challenges by carefully managing communications and work streams, agenda scheduling, timelines, and budget for all parties involved.

A pharmaceutical client entrusted Meeting Logistics to plan their weeklong product launch meeting for a recent FDA-approved drug release. We partnered with the company’s executive planning committee to project manage and fully arrange the entire event’s logistics from start to finish. Custom branding was applied to the online registration website, meeting app, event design, banners, signage, and promotional items. We coordinated the full week of meetings and events that included the VIP leadership team reception, the launch kickoff dinner, and a variety of special presentations. Team dinners featured custom-designed menus with select local restaurants. Employees enjoyed themselves at an exclusive team building night at STRYXE, a boutique bowling and entertainment venue.

Key Services Provided:

• Event project management
• Hotel logistics, resume, banquets, F&B
• Custom registration website
• Attendee data management, rooming list
• Branded materials, all communications
• Ground transportation management
• Off-site dining arrangements, custom menu planning
• On-site staffing
• Budget and financial management, reconciliation
• Team building event
• Promotional products, branded attendee gifts

By managing the development and execution of the entire week’s events, we enabled senior executives to fully focus on strategies, training, and messaging. Our superior project management and clear communication saved the executive team significant time, ensuring a seamless experience from start to finish.

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