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Meeting Logistics Services

Whether you need help to plan an in-person, virtual or hybrid event, Meeting Logistics brings specialized expertise to each client engagement and provides the leadership to take any project from discovery and strategy to planning and execution. We combine brilliant ideas, innovation, meticulous planning, and operational excellence to produce effective experiences that are compelling, inspirational, and interactive. We produce events that leave a lasting impression on the people you want to influence.

Strategic Meetings Management – Meeting Planning – Event Planning – Event Production - Trade Show Planning, Exhibit Management Planning– Pharmaceutical Meeting Planning – Medical Conference & Life Sciences Event Management – Promotional Products & Marketing Solutions- Virtual Events and Event Logistics- Incentive Travel Programs - Rewards

Kick off, Project Discovery, Consultation

It is our responsibility to do everything within our power to ensure that our client’s meeting and event projects are successful. We do this through a formalized, project discovery and planning process. A project kickoff meeting is the first, and most important, opportunity to set expectations across the entire project team and key stakeholders. This is our opportunity understand the vision, strategic goals, scope, communications, key deliverables, timelines, milestones and align on expectations. This assessment helps us to guide you on the best delivery method (in-person, virtual, hybrid) that will support your purpose. We transform this information into an actionable plan and provide dedicated leadership to drive it through completion.

Our Services

(include, but are not limited to the following):

  • Event Project Management
  • Event Schedule
  • Agenda Design
  • Venue Sourcing
  • Destination and Venue Site Selection
  • Venue Site Inspection
  • Contract Negotiations
  • Contingency Planning
  • Access to Resources
  • Third-Party Vendor Management
  • Graphic Design
  • Event Concept, Theme & Design
  • Event Décor & Event Rentals
  • Communication Planning
  • Graphic Design & Printing
  • Meeting Materials
  • Event Promotion
  • Event Marketing
  • Online Event Registration
  • Attendee Data Management
  • Travel Management
  • Ground Transportation Coordination
  • Safety and Security Preparedness
  • Hotel Accommodations
  • Rooming List Management
  • Function Space Management
  • Food & Beverage
  • Menu Planning
  • Event Technology
  • Virtual Events
  • Hybrid Events
  • Video & Motion Graphics
  • Photography
  • Mobile Event and Conference Apps
  • Audio Visual Management & Production
  • Run of Show, Scripting, Rehearsal
  • Talent & Entertainment
  • Off-Site Events, Tours
  • Activities & Excursions
  • Team Building
  • Facilitator, Speakers, Panelists, Presenter Management
  • Consulting Agreement Management
  • HCP Honorarium Payment
  • Expense Reimbursement
  • Aggregate Spend & Reporting (Open Payments)
  • Budget Management
  • Financial Management
  • Itemized Reconciliation
  • Savings Reports
  • Dine Arounds
  • On-Site Staffing
  • Event Survey
  • Reporting & Analytics
  • Custom Awards
  • Recognition Events
  • Corporate Gifts
  • Event Gifting
  • Promotional Products
  • branded apparel
  • Incentive Marketing
  • Teaser Campaigns


Guiding Principles

We are committed to providing the highest standard of quality and personalized service.

Stakeholder Relationships

We place the trust of our customers, partners, and employees first in everything we do. Our relationships are the backbone of our business.


We operate with integrity, trust and respect. We maintain a high ethical standard and a commitment to exceed expectations of executional excellence.


We listen, understand and provide tailor-made solutions. Our workplace embraces open communication, collaboration and personal fulfillment through hard work and personal accountability.

Agility & Adaptability

We have a flexible, adaptable and cooperative company structure.  Every client and engagement are unique; we customize our approach, thinking, strategies, and methods to help clients and companies achieve their objectives.

Accuracy of Records

All documents that we handle are managed to the highest professional standards.


We support a safe, healthy and positive workplace for all employees.


We conduct our business in an environmentally responsive manner and support green initiatives.


We adhere to the applicable industry codes of practice, the law and regulations applicable to our business activities.

Supplier Guidelines

Meeting Logistics purchases goods and services based on price, quality, performance and reputation. We effectively manage the lifecycle of all supplier relationships and minimize risk by establishing professional service agreements.

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